Free, printable, no sign-up

Free air conditioning quote template

A printable quote for split system and ducted installs, with lines for extra pipe, brackets, the dedicated circuit, condensate pumps and old unit removal. It adds up as you type.

Click any blank to type. Put in a qty and a rate and the amount, GST and total work themselves out. Then print it or save it as a PDF. Nothing you type leaves your browser.

Or build it in Karven and send it as a link

ABN Licence no.

Phone Email

Quote

Quote no.

Date

Valid until

Prepared for

Job address

Scope of work

Air conditioning quote lines
DescriptionQtyRate ex GSTAmount
Split system supply & install
Split system, supplied + installed back-to-back
Extra pipe run beyond back-to-back
Wall bracket / roof stand
Condensate pump
Dedicated circuit from the switchboard
Remove + dispose of the old unit (optional)
Install only (your unit)
Back-to-back install, customer-supplied unit
Extra pipe run
Wall bracket / roof stand
Ducted system
Ducted system, supplied + installed
Zone controller
Extra outlet
Service & repairs
Call-out
Service + clean, split system
Fault-finding / labour
Leak find + re-gas

Subtotal ex GST

Total inc GST

Deposit to book%

Terms

  • This quote is valid for 30 days. Unit prices may change if the supplier changes theirs.
  • Price is for a standard install as described. Extra pipe, brackets or access equipment are charged as listed.
  • Refrigerant work is done by an ARC licensed technician and electrical work by a licensed electrician.
  • Manufacturer warranty applies to the unit. Our workmanship warranty is as stated on this quote.
  • A deposit is due on acceptance to order the unit.

Accepted by

Signature

Date

Rough starting costs for these air conditioning items

Ex GST. What these might cost you, not a price guide for your area. Your own rates, materials and travel come first, then add your profit before you put a rate on the quote. These are starting costs, not customer prices. Your profit goes on top: at 20% profit, a cost of $2,100 for “Split system, supplied + installed back-to-back” is $2,520 to your customer.

  • Split system, supplied + installed back-to-back$1,900 to $3,600 / each
  • Extra pipe run beyond back-to-back$85 / m
  • Wall bracket / roof stand$180 / each
  • Condensate pump$320 / each
  • Dedicated circuit from the switchboard$450 / each
  • Remove + dispose of the old unit$150 / each
  • Back-to-back install, customer-supplied unit$850 / each
  • Extra pipe run$85 / m
  • Wall bracket / roof stand$180 / each
  • Ducted system, supplied + installed$14,000 / allowance
  • Zone controller$450 / each
  • Extra outlet$280 / each
  • Call-out$120 to $180
  • Service + clean, split system$180 / head
  • Fault-finding / labour$120 to $180 / hr
  • Leak find + re-gas$450 / each

Why a link quote beats a PDF template

On paper the customer has to call you to go up a size. On the link they tap the 3.5kW, see the new total and accept.

  • They say yes on their phone. Accept with their name, a tick or a signature, with a record of who and when.
  • Extras and choices add themselves up. They tick an optional extra or pick one option and the total, GST and deposit follow.
  • The deposit comes with the yes. By card when they accept, or your bank and PayID details show straight after.
  • You know when it's opened. And Karven has a follow-up written for the quiet ones. Nothing goes until you tap Send.
  • They still get a PDF. Attached to the email, matching the link line for line.

Air conditioning at 14 Banksia Avenue

Prices ex GST

Split system supply & install

Supply and install split system air conditioning. Unit size: 2.5kW. Number of units: 1. Standard back-to-back install: indoor and outdoor units on the same wall. Isolator, pipe, cable and drain included; refrigerant handled by an ARCtick licensed technician. Commissioned, tested and the manufacturer warranty registered.

Split system, supplied + installed back-to-back, 2.5kW

$2,280.00

Extra pipe run beyond back-to-back (m)

3 × $102.00

$306.00

Remove + dispose of the old unit

Optional: tick to add $180.00 ex GST

Includes all work and materials listed above.

Subtotal (ex GST)
$2,586.00
GST (10%)
$258.60
Total inc GST
$2,844.60

A $284.46 deposit (10% of the total) is due when you accept.

Ridgeline Air0491 570 156hello@example.comQuote no.RA-2026-014Date20 Oct 2026Prepared forSam Nguyen14 Banksia Avenue, Penrith NSW 2750sam.nguyen@example.comValid until19 Nov 2026Air conditioning at 14 Banksia AvenuePrices ex GSTSplit system supply & installSupply and install split system air conditioning.Unit size: 2.5kW.Number of units: 1.Standard back-to-back install: indoor and outdoor units on the same wall.Isolator, pipe, cable and drain included; refrigerant handled by an ARCtick licensedtechnician.Commissioned, tested and the manufacturer warranty registered.Split system, supplied + installed back-to-back, 2.5kW$2,280.00Extra pipe run beyond back-to-back (m)3 × $102.00$306.00Remove + dispose of the old unit$180.00Subtotal (ex GST)$2,586.00GST (10%)$258.60Total inc GST$2,844.60A $284.46 deposit (10% of the total) is due when you accept.Ridgeline Air

The same sample air conditioning quote as a link on the customer's phone and as the PDF that goes with it. One document, so they always say the same thing.

Skip the maths and the printing

In Karven these air conditioning items come up as you type with your cost, your profit % is added on top and GST is added for you. Your customer gets a link: they tick any extras, ask a question, accept and pay the deposit by card. You see when they've opened it.

Start free, no cardKarven for air conditioning installers

Quote template questions

Common questions

  • Is this air conditioning quote template really free?

    Yes. No email, no sign-up. Type on the page, then print it or save it as a PDF from your browser's print screen.

  • Should my quote show prices including GST?

    If you're registered for GST, show the total including GST. Australian consumer law expects consumers to see a single total price, and the ATO's tax invoice rules apply when the job is invoiced. If you're not registered, don't add GST at all.

  • What terms suit an air conditioning quote?

    This template starts with these: This quote is valid for 30 days. Unit prices may change if the supplier changes theirs. Price is for a standard install as described. Extra pipe, brackets or access equipment are charged as listed. Refrigerant work is done by an ARC licensed technician and electrical work by a licensed electrician. Change them to suit how you work.

  • How long should a quote be valid for?

    Most tradies use 14 to 30 days, because material prices move. Put the date on the quote so there's no argument later.

  • What's the difference between this template and Karven?

    This template is a printable page you fill in by hand. Karven builds the quote for you from your own items and prices, adds GST, sends it as a link the customer can accept and pay a deposit on, and tells you when it's opened. 21 days free, then $29/mo inc GST.

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